1. DECLARATION OF A QUORUM AND CALL MEETING TO ORDER 2. INVOCATION Pastor Melissa Krabbe, Westminster Presbyterian Church 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL 5. CONFLICTS OF INTEREST
PRESENTATIONS/REPORTS OF COUNCIL, OFFICER BOARDS, AND CITY MANAGER A. Pursuant to Texas Government Code Section 551.0415, the City Council may report on any of the following items: 1. Expressions of thanks, gratitude, and condolences 2. Information regarding holiday schedules 3. Recognition of individuals a. Arbor Day Proclamation b. ReadyRosie Day Proclamation c. Shop Local—Shop Downtown Galveston Day Proclamation 4. Reminders regarding City Council events 5. Reminders regarding community events 6. Health and safety announcements
COMMUNICATIONS AND PETITIONS Claim #14-083 Edward and Barbara Howard Claim #14-084 Joe Trum Claim #14-085 Jimmie Dickison Claim #14-086 State Farm Insurance Claim #14-087 J. J. Medina Claim #14-088 David J. Collier, Sr., Mary Ann Oldner, Joseph Collier, and Rebecca Collier Claim #14-089 Lisa Turner for Wai Lan Claim #14-090 Tracy Zachary Claim #14-091 Jesse L. Stem Claim #14-092 Julian Marquez
PUBLIC HEARINGS A. Consider for approval an Ordinance of the City of Galveston, Texas, approving an amended Assessment Roll for Beachside Village Public Improvement District (the District"); levying assessments on certain property in the District; and enacting other provisions related thereto.
PUBLIC COMMENT ON NON-AGENDA ITEMS
ORDINANCES (NOT REQUIRING PUBLIC HEARINGS) A. Consider for approval an Ordinance of the City of Galveston, Texas, amending Chapter 37 "Wrecker, Tow Truck and Storage Facility Code" of "The Code of the City of Galveston 1982, as amended" by modifying provisions which prohibit the solicitation of towing business from accident scenes unless the towing company has been dispatched by the Galveston Police Department; making various findings and provisions related to the subject; providing for a penalty; and providing for an effective date of January 1, 2015.
CONSENT ITEMS The Consent Items shall be considered for action as a whole, unless one or more Council Members objects. The City Manager is authorized to execute all necessary documents upon final approval by the City Attorney. A. Consider for approval the renewal of the VMware Software Maintenance Contract for $19,610.58 from the Technology Services Maintenance Contracts Account. This is a sole source renewal of proprietary software. B. Consider for approval the renewal of the Kronos Software Maintenance Contract for $30,226.59 from the Technology Services Maintenance Contracts Account. This is a sole source renewal of proprietary software. C. Consider for approval the acceptance of a proposal from ARKK Engineers for the Engineering Design of Capital Improvement Roadway and Drainage Projects at a cost not to exceed $154,280.00. Funding for the Roadway and Drainage Project Design will come from the 2015 Set Aside Funds and the Drainage Improvement Accounts. D. Consider for approval a three-month extension to the Contract with Witt O'Brien's for technical assistance with Hurricane Ike Projects funded by FEMA, extending their contract through March 30,2015 at no additional cost to the City. E. Consider for approval Bid #15-02B for the Annual Street Materials Contracts from various vendors (Century Asphalt, Southern Crushed Concrete, and Kelso Concrete Company). F. Consider for approval the acceptance of a proposal from GC Engineering, Inc. for the Engineering Design of the CDBG Hollywood Heights Sidewalk Project at a cost not to exceed $75,600.00. Funding for the Hollywood Heights Sidewalk Project Design will come from the 2014-2015 CDBG Account. G. Consider for approval the lowest and most responsive bid from Mullen Asphalt and authorize an expenditure in the amount of $1,042,283.70 for the Airport Roadways Project. The funding source is FEMA/Sandy Recovery Act Pilot Program in the amount of $797,705, TIRZ 14 in the amount of $200,000, and $44,579 from insurance proceeds for the electrical vault (2113 Terminal Drive). All Airport roadways, with the exception of Beech Street and Bonanza Street, will be reconstructed. H. Consider for approval the acceptance of a grant award in the amount of $50,000 from the Moody Memorial First United Methodist Church Permanent Endowment Fund for construction costs for the Lasker Pool Project. I. Consider for approval entering into a contract with Focused Advocacy, LLC for legislative and consulting services. Funding sources are the 2014-15 IDC Administrative Budget in the amount of $85,000 and the General Fund in the amount of $15,000. J. Consider for the approval of the annual Island Transit Bulk Tire Contract to Southern Tire Mart as the primary, and Beasley Tire Service as the secondary, which were the responding bidders that net the specifications. The funding source is the Island Transit Parts Account. K. Consider for the approval of the annual Island Transit Bulk Lubricants Contract to Apache Oil, which was the lowest responding bidder that met the specifications. The funding source is the Island Transit Lubricants Account. L. Consider for the approval of the annual Island Transit Parts Supply Contracts to Standard Auto Parts as the primary supplier, and Car Parts as a secondary, which were the responding bidders that met the specifications. The funding source is the Island Transit Parts Account. M. Consider for approval the use of the cooperative purchasing contract through the State of Texas TXSmartBuy System from Toter Incorporated for the purchase of EVR 1 Series 96 Gallon Automated Rollout Garbage Carts and repair parts in an amount not to exceed $75,000.00. Funding source is the Sanitation Division Other Contracts Account. N. Consider for approval accepting the bid from Whittaker Lane Contracting, LLC for the demolition of the buildings and associated improvements and grading and site stabilization of the property at the intersection of 53rd Street and Avenue S, commonly known as 5301 Avenue S, in an amount not to exceed $190,210.00. O. Consider for approval a Resolution of the City Council of the City of Galveston, Texas, supporting the development of a new Fishery Management Plan for Recreational Anglers to help increase access to rebuilding fisheries; supporting a new Data Collection System for recreational fisheries; making various findings and provisions related to the subject; and providing for an effective date. P. Consider for approval a Resolution of the City Council of the City of Galveston, Texas, authorizing the City Manager, the Deputy City Manager, the Director of Finance, and the Controller to execute all grant documents for the draw down of funds through the State of Texas' Purchase Voucher System and approving the authorized depository signatories for the Non-Housing Community Development Block Grant Program (CDBG-DR), Contract 15¬081-000-8748; providing for findings of fact and providing for an effective date. Q. Consider for approval a Resolution of the City of Galveston, Texas, adopting the City of Galveston's 2015 State Legislative Program for the 84th Legislature; providing for findings of fact and providing for an effective date. R. Consider for approval a Resolution of the City of Galveston City Council requesting the Members of the 84th Legislative Session of the State of Texas to support legislation that increases funding for the Texas Recreation and Parks Account and Large County and Municipality Recreation and Parks Account Local Park Grant Programs, and the Texas State Park System. S. Receive and file a copy of the 2013 Annual Audit of Galveston County Navigation District No. 1. T. Consider for approval Minutes of the October 7, 2014 Special Meeting, the October 9, 2014 Workshop and Regular Meeting, and the October 13, 2014 Special Meeting. U. Consider for approval the award of bid to T-Construction, LLC, the sole bidder (Bid #15-08) to replace the city's fire hydrants in conjunction with city crews. The approved cost in the FY2014-2015 Capital Improvement Program (CIP) for this project is $1,147,383.00. The funding source is the Water Improvement Fund with possible reimbursement from FEMA. V. Consider for approval the funding source for Item 12Q approved by City Council on October 28, 2014 of the following: Consider for approval awarding Bid #13-14-008 to rehabilitate six (6) water wells for a total cost of $1,234,415.00 for Weisinger Incorporated to rehabilitate Wells 2A, 6A, 10, 13, 16, and 17. Funding to be from the Water Improvement Fund in the amount of $449,415.00 and 2008 Water Bonds in the amount of $785,000.00. W. Consider for approval awarding Bid #15-07 to the two lowest responsive bidders for a two (2) year contract for demolition services of unsafe, dangerous, or substandard structures in the City of Galveston. The funding source is Code Enforcement Demolition General Funds.
ACTION ITEMS
City Council 1. National League of Cities Update (Tarlton) 2. Cornerstone Property Update (Woods)
15. EXECUTIVE SESSION A. Pursuant to Texas Government Code Section 551.071, "Consultation with Attorney" to discuss and receive legal advice concerning pending or contemplated litigation or on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code - 1. Discussion about Security Exchange Commission Municipalities Continuing Disclosure Cooperation Initiative as related to City issued securities. 2. Discussion of submission of amicus curiae brief with the Texas Supreme Court in 14¬0079 Lower Colorado River Authority v. City of Boerne by the Office of the City Attorney. 3. Actions of the Galveston Housing Authority in relation to the City's Ex-Officio and his duties. B. Pursuant to Texas Government Code Section 551.074, "Personnel Matters" to deliberate the employment, evaluation, or duties of a public officer or employee - 1. The duties of the Mayor and Council Members in relation to appointed officers and employees including, but not limited to, providing direction to the City Manager, the City Attorney, the City Secretary, the City Auditor, and the Judges of the Municipal Court of Record. 16. ACTION ITEMS (RESULTING FROM EXECUTIVE SESSION) A. Discuss and consider for action any Executive Session item listed on either the Regular Meeting Agenda or the Workshop Agenda for Monday, November 24, 2014. 1. Approval of submission to Security Exchange Commission any reports deemed necessary under the Municipalities Continuing Disclosure Cooperation Initiative and giving authority to the City Manager to sign all submission as necessary and as approved by the City Attorney. 2. Authorization for the Office of the City Attorney to file amicus curiae brief with the Texas Supreme Court in in 14-0079 Lower Colorado River Authority v. City of Boerne. 17. ADJOURNMENT
Nov 24, 2014 Regular Council
1. DECLARATION OF A QUORUM AND CALL MEETING TO ORDER 2. INVOCATION Pastor Melissa Krabbe, Westminster Presbyterian Church 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL 5. CONFLICTS OF INTEREST
PRESENTATIONS/REPORTS OF COUNCIL, OFFICER BOARDS, AND CITY MANAGER A. Pursuant to Texas Government Code Section 551.0415, the City Council may report on any of the following items: 1. Expressions of thanks, gratitude, and condolences 2. Information regarding holiday schedules 3. Recognition of individuals a. Arbor Day Proclamation b. ReadyRosie Day Proclamation c. Shop Local—Shop Downtown Galveston Day Proclamation 4. Reminders regarding City Council events 5. Reminders regarding community events 6. Health and safety announcements
COMMUNICATIONS AND PETITIONS Claim #14-083 Edward and Barbara Howard Claim #14-084 Joe Trum Claim #14-085 Jimmie Dickison Claim #14-086 State Farm Insurance Claim #14-087 J. J. Medina Claim #14-088 David J. Collier, Sr., Mary Ann Oldner, Joseph Collier, and Rebecca Collier Claim #14-089 Lisa Turner for Wai Lan Claim #14-090 Tracy Zachary Claim #14-091 Jesse L. Stem Claim #14-092 Julian Marquez
PUBLIC HEARINGS A. Consider for approval an Ordinance of the City of Galveston, Texas, approving an amended Assessment Roll for Beachside Village Public Improvement District (the District"); levying assessments on certain property in the District; and enacting other provisions related thereto.
PUBLIC COMMENT ON NON-AGENDA ITEMS
ORDINANCES (NOT REQUIRING PUBLIC HEARINGS) A. Consider for approval an Ordinance of the City of Galveston, Texas, amending Chapter 37 "Wrecker, Tow Truck and Storage Facility Code" of "The Code of the City of Galveston 1982, as amended" by modifying provisions which prohibit the solicitation of towing business from accident scenes unless the towing company has been dispatched by the Galveston Police Department; making various findings and provisions related to the subject; providing for a penalty; and providing for an effective date of January 1, 2015.
CONSENT ITEMS The Consent Items shall be considered for action as a whole, unless one or more Council Members objects. The City Manager is authorized to execute all necessary documents upon final approval by the City Attorney. A. Consider for approval the renewal of the VMware Software Maintenance Contract for $19,610.58 from the Technology Services Maintenance Contracts Account. This is a sole source renewal of proprietary software. B. Consider for approval the renewal of the Kronos Software Maintenance Contract for $30,226.59 from the Technology Services Maintenance Contracts Account. This is a sole source renewal of proprietary software. C. Consider for approval the acceptance of a proposal from ARKK Engineers for the Engineering Design of Capital Improvement Roadway and Drainage Projects at a cost not to exceed $154,280.00. Funding for the Roadway and Drainage Project Design will come from the 2015 Set Aside Funds and the Drainage Improvement Accounts. D. Consider for approval a three-month extension to the Contract with Witt O'Brien's for technical assistance with Hurricane Ike Projects funded by FEMA, extending their contract through March 30,2015 at no additional cost to the City. E. Consider for approval Bid #15-02B for the Annual Street Materials Contracts from various vendors (Century Asphalt, Southern Crushed Concrete, and Kelso Concrete Company). F. Consider for approval the acceptance of a proposal from GC Engineering, Inc. for the Engineering Design of the CDBG Hollywood Heights Sidewalk Project at a cost not to exceed $75,600.00. Funding for the Hollywood Heights Sidewalk Project Design will come from the 2014-2015 CDBG Account. G. Consider for approval the lowest and most responsive bid from Mullen Asphalt and authorize an expenditure in the amount of $1,042,283.70 for the Airport Roadways Project. The funding source is FEMA/Sandy Recovery Act Pilot Program in the amount of $797,705, TIRZ 14 in the amount of $200,000, and $44,579 from insurance proceeds for the electrical vault (2113 Terminal Drive). All Airport roadways, with the exception of Beech Street and Bonanza Street, will be reconstructed. H. Consider for approval the acceptance of a grant award in the amount of $50,000 from the Moody Memorial First United Methodist Church Permanent Endowment Fund for construction costs for the Lasker Pool Project. I. Consider for approval entering into a contract with Focused Advocacy, LLC for legislative and consulting services. Funding sources are the 2014-15 IDC Administrative Budget in the amount of $85,000 and the General Fund in the amount of $15,000. J. Consider for the approval of the annual Island Transit Bulk Tire Contract to Southern Tire Mart as the primary, and Beasley Tire Service as the secondary, which were the responding bidders that net the specifications. The funding source is the Island Transit Parts Account. K. Consider for the approval of the annual Island Transit Bulk Lubricants Contract to Apache Oil, which was the lowest responding bidder that met the specifications. The funding source is the Island Transit Lubricants Account. L. Consider for the approval of the annual Island Transit Parts Supply Contracts to Standard Auto Parts as the primary supplier, and Car Parts as a secondary, which were the responding bidders that met the specifications. The funding source is the Island Transit Parts Account. M. Consider for approval the use of the cooperative purchasing contract through the State of Texas TXSmartBuy System from Toter Incorporated for the purchase of EVR 1 Series 96 Gallon Automated Rollout Garbage Carts and repair parts in an amount not to exceed $75,000.00. Funding source is the Sanitation Division Other Contracts Account. N. Consider for approval accepting the bid from Whittaker Lane Contracting, LLC for the demolition of the buildings and associated improvements and grading and site stabilization of the property at the intersection of 53rd Street and Avenue S, commonly known as 5301 Avenue S, in an amount not to exceed $190,210.00. O. Consider for approval a Resolution of the City Council of the City of Galveston, Texas, supporting the development of a new Fishery Management Plan for Recreational Anglers to help increase access to rebuilding fisheries; supporting a new Data Collection System for recreational fisheries; making various findings and provisions related to the subject; and providing for an effective date. P. Consider for approval a Resolution of the City Council of the City of Galveston, Texas, authorizing the City Manager, the Deputy City Manager, the Director of Finance, and the Controller to execute all grant documents for the draw down of funds through the State of Texas' Purchase Voucher System and approving the authorized depository signatories for the Non-Housing Community Development Block Grant Program (CDBG-DR), Contract 15¬081-000-8748; providing for findings of fact and providing for an effective date. Q. Consider for approval a Resolution of the City of Galveston, Texas, adopting the City of Galveston's 2015 State Legislative Program for the 84th Legislature; providing for findings of fact and providing for an effective date. R. Consider for approval a Resolution of the City of Galveston City Council requesting the Members of the 84th Legislative Session of the State of Texas to support legislation that increases funding for the Texas Recreation and Parks Account and Large County and Municipality Recreation and Parks Account Local Park Grant Programs, and the Texas State Park System. S. Receive and file a copy of the 2013 Annual Audit of Galveston County Navigation District No. 1. T. Consider for approval Minutes of the October 7, 2014 Special Meeting, the October 9, 2014 Workshop and Regular Meeting, and the October 13, 2014 Special Meeting. U. Consider for approval the award of bid to T-Construction, LLC, the sole bidder (Bid #15-08) to replace the city's fire hydrants in conjunction with city crews. The approved cost in the FY2014-2015 Capital Improvement Program (CIP) for this project is $1,147,383.00. The funding source is the Water Improvement Fund with possible reimbursement from FEMA. V. Consider for approval the funding source for Item 12Q approved by City Council on October 28, 2014 of the following: Consider for approval awarding Bid #13-14-008 to rehabilitate six (6) water wells for a total cost of $1,234,415.00 for Weisinger Incorporated to rehabilitate Wells 2A, 6A, 10, 13, 16, and 17. Funding to be from the Water Improvement Fund in the amount of $449,415.00 and 2008 Water Bonds in the amount of $785,000.00. W. Consider for approval awarding Bid #15-07 to the two lowest responsive bidders for a two (2) year contract for demolition services of unsafe, dangerous, or substandard structures in the City of Galveston. The funding source is Code Enforcement Demolition General Funds.
ACTION ITEMS
City Council 1. National League of Cities Update (Tarlton) 2. Cornerstone Property Update (Woods)
15. EXECUTIVE SESSION A. Pursuant to Texas Government Code Section 551.071, "Consultation with Attorney" to discuss and receive legal advice concerning pending or contemplated litigation or on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code - 1. Discussion about Security Exchange Commission Municipalities Continuing Disclosure Cooperation Initiative as related to City issued securities. 2. Discussion of submission of amicus curiae brief with the Texas Supreme Court in 14¬0079 Lower Colorado River Authority v. City of Boerne by the Office of the City Attorney. 3. Actions of the Galveston Housing Authority in relation to the City's Ex-Officio and his duties. B. Pursuant to Texas Government Code Section 551.074, "Personnel Matters" to deliberate the employment, evaluation, or duties of a public officer or employee - 1. The duties of the Mayor and Council Members in relation to appointed officers and employees including, but not limited to, providing direction to the City Manager, the City Attorney, the City Secretary, the City Auditor, and the Judges of the Municipal Court of Record. 16. ACTION ITEMS (RESULTING FROM EXECUTIVE SESSION) A. Discuss and consider for action any Executive Session item listed on either the Regular Meeting Agenda or the Workshop Agenda for Monday, November 24, 2014. 1. Approval of submission to Security Exchange Commission any reports deemed necessary under the Municipalities Continuing Disclosure Cooperation Initiative and giving authority to the City Manager to sign all submission as necessary and as approved by the City Attorney. 2. Authorization for the Office of the City Attorney to file amicus curiae brief with the Texas Supreme Court in in 14-0079 Lower Colorado River Authority v. City of Boerne. 17. ADJOURNMENT