1. DECLARATION OF A QUORUM AND CALL MEETING TO ORDER 2. INVOCATION Rev. Meridith Holt of Grace Episcopal Church 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL 5. CONFLICTS OF INTEREST
D. Pursuant to Texas Government Code Section 551.415, the City may report on any of the following items: 1. Expressions of thanks, gratitude, and condolences
Joint Meeting with the Galveston Wharves Board of Trustees to discuss current Port operations and projects, and to discuss future opportunities for the Port.
MAYOR AND COUNCIL APPOINTMENTS A. Consider for action Mayor and Council Appointments to various City Boards, Committees and Commissions: 2. Galveston Island Redevelopment Authority and Mayor's appointment of RDA Chair
Consider for the approval of an amendment to the Development and Facilities Agreement (DFA) between the City and the Wharves Board (Port) for the terminal construction which will allow the lessor to utilize documented percentages of project milestones completed as the basis for payment subject to the limitation of the lump sum amount. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney.
Consider for approval an Ordinance of the City of Galveston, Texas, amending the City Code adding the name "Via Smecca" to the southern portion of 7th Street, honoring Antonio "Tony" and Nilde Smecca, for their contributions to the City of Galveston; Planning Case 13PA-46; making various findings and provisions related to the subject.
Discuss and consider for action requesting the City Manager to delay entering into a contract with Johnson Controls until data is available regarding costs incurred by the City in prior Johnson Controls contracts and scope of prior contracts. (Pappous/Tarlton)
Introduce new Customer Service Manager and Update on Utility Billing Software Implementation
Consider for approval an Ordinance of the City of Galveston, Texas, amending Ordinance Number 10-041; permitting Right of Way encroachment of buildings in existence for at least fifty years into the City's Alley Rights of Way; by amending the "De Minimus" distance to be less than 12 inches and adding structures adjacent to a street Right of Way; providing for findings of fact and providing for an effective date.
Consent Agenda Items 12A - 12B, 12D - 12H. CONSENT ITEMS The following items shall be considered for action as a whole, unless one or more Council Members objects: A. Consider for approval of the annual Island Transit Bulk Tire Contract to Southern Tire Mart, which was the responding bidder that met the specifications. The funding source is the Island Transit Parts Account. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. B. Consider for approval a contract between Galveston County and the City of Galveston allowing the Fire Department to accept $20,000.00 for continuing to provide and receive mutual aid with other fire departments during major emergencies. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. C. Consider for approval allowing the Garage to purchase one Ford F250 service truck and associated equipment from the lowest responding bidder, Philpott Motors, for a total price of $21,858 which will be funded from the Vehicle Replacement Account and FEMA PW's which were converted to an alternate project which was approved by Council. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. Page 2 of 6 D. Consider for approval the purchase of VMware software to cover six physical servers and to authorize the City Manager to execute all necessary documents upon final approval by the City Attorney for $33,812.88 from the Technology Services Software Licenses account. There are three bids on this purchase of which Dell is the lowest bidder. E. Consider for approval of the annual Island Transit Parts Supply Contracts to Car Parts and Varsity Ford which were the responding bidders that met the specifications. The funding source is the Island Transit Parts Account. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. F. Consider for the approval of the annual Island Transit Bulk Lubricants Contract to Reladyne LLC and Apache Oil, which were the lowest responding bidders that met the specifications. The funding source is the Island Transit Lubricants Account. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. G. Consider for the approval of the purchase of Police Uniforms from Cop Stop in the amount of $50,678.00. The funding source is the Special Revenue Fund Account #1810-211424-522013-421000 created specifically for Police Uniforms and Equipment. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. H. Consider for action awarding the lowest bidders (Bid #12-13-048) for the bio monitoring three year contract to Bio-Aquatic Testing as the primary vendor, in the amount of $6,600.00 annually, and Huther and Associates as the secondary vendor, in the amount of $6,920.00 annually. Funding source is the Wastewater Treatment Plant Laboratory Testing Account. Authorizing City Manager to execute all necessary documents upon final approval by the City Attorney. I. Consider for approval a contract extension for General Consulting and Engineering Services with Frayre Engineering & Consulting, PLLC.
Consider for approval allowing the Garage to purchase one Ford F250 service truck and associated equipment from the lowest responding bidder, Philpott Motors, for a total price of $21,858 which will be funded from the Vehicle Replacement Account and FEMA PW's which were converted to an alternate project which was approved by Council. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney.
Consider for approval a contract extension for General Consulting and Engineering Services with Frayre Engineering & Consulting, PLLC.
Discuss and consider for action engaging Tradition Energy to perform electricity procurement advisory services and assistance with pricing, contractual review, and negotiation of contract terms and conditions for electrical service for the City of Galveston. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney.
Discuss and consider acceptance by City Council of the final Audit Report on Hotel Occupancy Tax Administrative Audit dated January 2013.
Discuss and consider for action amending the legal services agreement between the City of Galveston and Denton, Navarro, Rocha, and Bemal, P.C. to increase the current amount by an additional $40,000 for representing the City of Galveston in litigation involving CDM Smith, Inc. (formerly Camp, Dresser, and McKee, Inc.), and authorizing the City Manager to sign the amendment upon final approval by the City Attorney.
Discuss and consider for action the public health and safety issues at Settegast and 11 Mile Road and Hershey Beach and current city ordinances regarding the same. (Robb/Rosen)
Discuss and consider for action adding a position to the office of the City Auditor. (Rosen)
Discuss and consider for action authorizing the Finance Director to accept the hotel/motel tax payment from the La Quinta Inn located on 89th Street (Padmanabh, Inc.).
Discuss and consider for action any Discussion Item listed on the Regular Agenda of October 24, 2013.
Consider for approval Change Order #2 from Boyer Inc. for the 30" Water Line Repair for an amount not to exceed $180,000.00. The funding source is the Water Improvement Fund. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney.
18. STATUS REPORTS ON CURRENT PROJECTS AND DISCUSSION OF FUTURE AGENDA ITEMS 19. ADJOURNMENT
Oct 24, 2013 City Council
1. DECLARATION OF A QUORUM AND CALL MEETING TO ORDER 2. INVOCATION Rev. Meridith Holt of Grace Episcopal Church 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL 5. CONFLICTS OF INTEREST
D. Pursuant to Texas Government Code Section 551.415, the City may report on any of the following items: 1. Expressions of thanks, gratitude, and condolences
Joint Meeting with the Galveston Wharves Board of Trustees to discuss current Port operations and projects, and to discuss future opportunities for the Port.
MAYOR AND COUNCIL APPOINTMENTS A. Consider for action Mayor and Council Appointments to various City Boards, Committees and Commissions: 2. Galveston Island Redevelopment Authority and Mayor's appointment of RDA Chair
Consider for the approval of an amendment to the Development and Facilities Agreement (DFA) between the City and the Wharves Board (Port) for the terminal construction which will allow the lessor to utilize documented percentages of project milestones completed as the basis for payment subject to the limitation of the lump sum amount. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney.
Consider for approval an Ordinance of the City of Galveston, Texas, amending the City Code adding the name "Via Smecca" to the southern portion of 7th Street, honoring Antonio "Tony" and Nilde Smecca, for their contributions to the City of Galveston; Planning Case 13PA-46; making various findings and provisions related to the subject.
Discuss and consider for action requesting the City Manager to delay entering into a contract with Johnson Controls until data is available regarding costs incurred by the City in prior Johnson Controls contracts and scope of prior contracts. (Pappous/Tarlton)
Introduce new Customer Service Manager and Update on Utility Billing Software Implementation
Consider for approval an Ordinance of the City of Galveston, Texas, amending Ordinance Number 10-041; permitting Right of Way encroachment of buildings in existence for at least fifty years into the City's Alley Rights of Way; by amending the "De Minimus" distance to be less than 12 inches and adding structures adjacent to a street Right of Way; providing for findings of fact and providing for an effective date.
Consent Agenda Items 12A - 12B, 12D - 12H. CONSENT ITEMS The following items shall be considered for action as a whole, unless one or more Council Members objects: A. Consider for approval of the annual Island Transit Bulk Tire Contract to Southern Tire Mart, which was the responding bidder that met the specifications. The funding source is the Island Transit Parts Account. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. B. Consider for approval a contract between Galveston County and the City of Galveston allowing the Fire Department to accept $20,000.00 for continuing to provide and receive mutual aid with other fire departments during major emergencies. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. C. Consider for approval allowing the Garage to purchase one Ford F250 service truck and associated equipment from the lowest responding bidder, Philpott Motors, for a total price of $21,858 which will be funded from the Vehicle Replacement Account and FEMA PW's which were converted to an alternate project which was approved by Council. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. Page 2 of 6 D. Consider for approval the purchase of VMware software to cover six physical servers and to authorize the City Manager to execute all necessary documents upon final approval by the City Attorney for $33,812.88 from the Technology Services Software Licenses account. There are three bids on this purchase of which Dell is the lowest bidder. E. Consider for approval of the annual Island Transit Parts Supply Contracts to Car Parts and Varsity Ford which were the responding bidders that met the specifications. The funding source is the Island Transit Parts Account. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. F. Consider for the approval of the annual Island Transit Bulk Lubricants Contract to Reladyne LLC and Apache Oil, which were the lowest responding bidders that met the specifications. The funding source is the Island Transit Lubricants Account. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. G. Consider for the approval of the purchase of Police Uniforms from Cop Stop in the amount of $50,678.00. The funding source is the Special Revenue Fund Account #1810-211424-522013-421000 created specifically for Police Uniforms and Equipment. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. H. Consider for action awarding the lowest bidders (Bid #12-13-048) for the bio monitoring three year contract to Bio-Aquatic Testing as the primary vendor, in the amount of $6,600.00 annually, and Huther and Associates as the secondary vendor, in the amount of $6,920.00 annually. Funding source is the Wastewater Treatment Plant Laboratory Testing Account. Authorizing City Manager to execute all necessary documents upon final approval by the City Attorney. I. Consider for approval a contract extension for General Consulting and Engineering Services with Frayre Engineering & Consulting, PLLC.
Consider for approval allowing the Garage to purchase one Ford F250 service truck and associated equipment from the lowest responding bidder, Philpott Motors, for a total price of $21,858 which will be funded from the Vehicle Replacement Account and FEMA PW's which were converted to an alternate project which was approved by Council. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney.
Consider for approval a contract extension for General Consulting and Engineering Services with Frayre Engineering & Consulting, PLLC.
Discuss and consider for action engaging Tradition Energy to perform electricity procurement advisory services and assistance with pricing, contractual review, and negotiation of contract terms and conditions for electrical service for the City of Galveston. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney.
Discuss and consider acceptance by City Council of the final Audit Report on Hotel Occupancy Tax Administrative Audit dated January 2013.
Discuss and consider for action amending the legal services agreement between the City of Galveston and Denton, Navarro, Rocha, and Bemal, P.C. to increase the current amount by an additional $40,000 for representing the City of Galveston in litigation involving CDM Smith, Inc. (formerly Camp, Dresser, and McKee, Inc.), and authorizing the City Manager to sign the amendment upon final approval by the City Attorney.
Discuss and consider for action the public health and safety issues at Settegast and 11 Mile Road and Hershey Beach and current city ordinances regarding the same. (Robb/Rosen)
Discuss and consider for action adding a position to the office of the City Auditor. (Rosen)
Discuss and consider for action authorizing the Finance Director to accept the hotel/motel tax payment from the La Quinta Inn located on 89th Street (Padmanabh, Inc.).
Discuss and consider for action any Discussion Item listed on the Regular Agenda of October 24, 2013.
Consider for approval Change Order #2 from Boyer Inc. for the 30" Water Line Repair for an amount not to exceed $180,000.00. The funding source is the Water Improvement Fund. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney.
18. STATUS REPORTS ON CURRENT PROJECTS AND DISCUSSION OF FUTURE AGENDA ITEMS 19. ADJOURNMENT