1. DECLARATION OF A QUORUM AND CALL MEETING TO ORDER 2. INVOCATION Rev. Lewis Simpson of St. John Missionary Baptist Church 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL 5. CONFLICTS OF INTEREST
APPROVAL OF MINUTES A. September 19, 2013 Special Meeting B. September 26, 2013 Regular Meeting
PRESENTATIONS/REPORTS OF COUNCIL, OFFICER BOARDS, AND CITY MANAGER A. Pursuant to Texas Government Code Section 551.415, the City Council may report on any of the following items: 1. Expressions of thanks, gratitude, and condolences 2. information regarding holiday schedules 3. recognition of individuals a. Extra Mile Day Proclamation 4. reminders regarding City Council events 5. reminders regarding community events 6. health and safety announcements
Discuss and consider for action authorizing the City Manager to engage Shelmark Engineering to assist with the appeal of the National Flood Insurance Program (NFIP) Preliminary Flood Maps with FEMA.
City Manager's Report 1. Capital Improvement Plan Status Sheets 2. Fiscal Year 2013 City Accomplishments Highlights 3. 51sl Street Status Update 4. Deputy City Manager and City Engineer Recruitments Update
COMMUNICATIONS Curtis Bordelon Vicki Sharp Arlene Criner Vernon Durmon Kasie Cole Margo Hernandez Jackie Simmons AND PETITIONS Claim #13-076 Claim #13-077 Claim #13-078 Claim #13-079 Claim #13-080 Claim #13-081 Claim #13-082
Consider for approval a Resolution of the City Council of the City of Galveston, Texas, approving and authorizing the Mayor to execute an agreement between the City of Galveston and Jim Schweitzer to serve as the Municipal Court Judge for a two-year term; providing for findings of fact and providing for an effective date.
Consider for approval a Resolution of the City Council of the City of Galveston, Texas, authorizing the City Manager or his designee to execute an Interlocal Governmental Agreement by and between the City of Galveston, Texas and the Galveston County Tax Assessor-Collector, relating to motor vehicle registration refusal pursuant to Section 702.003 of the Texas Transportation Code; providing for findings of fact and providing for an effective date.
Consider for approval an Ordinance of the City of Galveston, Texas, amending 'The City of Galveston Zoning Standards 1991", "Special Historical District Regulations", Section 29-80 (c)(3), "Qualifications" Section 29-80 (i), "Demolition" and Section 29-80 (m)(6), "Design Standard"; Planning Case Number 13ZA-05; making various findings and provision related to the subject.
CONSENT ITEMS The following items shall be considered for action as a whole, unless one or more Council Members objects: A. Consider for approval of the designation of Texas Department of Corrections Darrington Unit (TCI Department) as a provider for the supplying of the tire recapping service, not to exceed $60,000 annually. The funding sources will be the City and Transit Garage Parts and other Contracts Account. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. B. Consider for approval of the designation of Heil of Texas as a sole source provider for the supplying of parts and services to the Municipal Fleet Facility for the repairs made to the Refuse Division Trucks, not to exceed $140,000 annually. The funding sources will be the Garages Parts and Outside Vehicle Repair Accounts, not to exceed Page 2 of 8 $140,000 annually. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. C. Consider for approval of the designation of Texas Bus Sales (El Dorado OEM) as a single source provider for the supplying of some required dealer parts and services to the Island Transit Garage for the repairs made to the transit buses, not to exceed $30,000 annually. The funding sources will be the Transit Garages Parts and Outside Vehicle Repair Accounts. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. D. Consider for approval of the designation of Gillig (Gillig OEM) as a sole source provider for the supplying of some required dealer parts and services to the Island Transit Garage for the repairs made to the Transit Buses, not to exceed $140,000 annually. The funding sources will be the Transit Garages Parts and Outside Vehicle Repair Accounts. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. E. Consider for approval of the designation of Hall-Mark Fire Apparatus (E-One OEM) as a single source provider for the supplying of some required dealer parts and services to the Municipal Fleet Facility for the heavy duty repairs made to the Fire Department Fleet, not to exceed $60,000 annually. The funding sources will be the Garages Parts and Outside Vehicle Repair Accounts. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. F. Consider for approval of the designation of Chastang - Bayou City Ford (HD Auto Car OEM) as a single source provider for the supplying of some required dealer parts and services to the Municipal Fleet Facility for the repairs made to the larger heavy duty fleet, not to exceed $60,000 annually. The funding sources will be the Garages Parts and Outside Vehicle Repair Accounts. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. G. Consider for approval of the designation of Brookside Equipment (John Deer OEM) as a single source provider for the supplying of some required dealer parts and services to the Municipal Fleet Facility for the repairs made to the John Deere tractors, front end loaders, and backhoes, not to exceed $30,000 annually. The funding sources will be the Garages Parts and Outside Vehicle Repair Accounts. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. H. Consider for approval of the designation of Classic Auto Plex (Ford-GM-Toyota OEM) as a single source provider for the supplying of some required dealer parts and services to the Municipal Fleet Facility for the light duty repairs made to the city fleet, not to exceed $60,000 annually. The funding sources will be the Garages Parts and Outside Vehicle Repair Accounts. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. I. Consider for action authorizing the City Manager to release payment to Accela Inc. in the amount of $68,519.72 for the maintenance and support services of the permitting, Page 3 of 8 compliance, storm assessment, and parcel management software. Funding source is Planning Software Licenses Account, CDBG 915104 Computer Software Account, and Public Works Various Software Accounts. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. J. Consider for approval the renewal of the annual GIS System Maintenance Contract for $16,600.00. The funding sources will be the Technology Services Maintenance Contracts Account, the Public Works Other Contracts Account, and the Planning Software Licenses Account. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. M. Consider for approval the purchase of replacement PCs for the Finance Department. The total cost is $17,682.00 and was budgeted in the 2013-2014 Budget. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. N. Consider for approval the purchase of new PCs for the Customer Service Utility Billing Department. The cost is $15,062.00 and was budgeted in the 2013-2014 Budget. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. O. Consider for approval the payment to "L-3 Mobile Vision" for the maintenance agreement of the Police Department's in-car video systems. The cost of the maintenance agreement, for one year, is $22,176.80. The funding source is the Maintenance Contracts line item of the Police Department budget. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. P. Consider for approval the sole source purchase from Badger Meter for various water meters and Orion Transmitter combinations that currently work with the meter system installed with the City throughout the fiscal year in an amount not to exceed $300,000.00. The funding source is the Municipal Utilities Distribution and Collection Minor Equipment Account. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. R. Consider for approval authorizing the award to second lowest bidder (RFP #12-13¬009) from Parish and Parish, the contract landscaping services for the Water and Wastewater Facilities. The annual cost is $149,580.00. The funding source is 50% Wastewater Treatment and 50% Supply Lot Maintenance Accounts. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. S. Consider for approval increasing the award to T-Construction, to replace the city's fire hydrants in conjunction with city crews. The estimated increased cost for this project is $500,000.00. The funding source is the Water Improvement Fund. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. T. Consider for approval Change Order #2 from Boyer Inc. for the 30" Water Line Repair. The cost is $79,569.00. The funding source is the Water Improvement Fund. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney.
Consider for approval the renewal of the Altura - Phone Switch Maintenance Contract for $34,000.00. The City maintains a maintenance contract on this system. This contract provides us with all emergency and non-emergency repairs on the system in case of failure. This contract also provides 8 free hours of remote phone support per month, and replacement phones for ones that break due to wear and tear. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney.
L. Consider for approval engaging Tradition Energy to perform electricity procurement advisory services and assistance with pricing, contractual review and negotiation of contract terms and conditions for electrical service for the City of Galveston. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney.
Consider for approval the use of the cooperative purchasing contract through the State of Texas TXSmartBuy System from Toter Incorporated for the purchase of EVR 1 Series 96 Gallon Automated Rollout Garbage Carts and repair parts in an amount not to exceed $75,000.00. Funding source is the Sanitation Division Other Contracts Account. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney.
Consider for approval the funding of the Project Development Agreement from Johnson Controls, Inc. The cost shall not exceed $127,000.00. The funding source is the Water Improvement Fund. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney.
Discussion and Action to authorize the acceptance of $7,560.00 from Jaland LLC to cover the cost associated with professional services related to the review of plans as required by the Application and Approval Process Guidelines of the Height and Density Overlay Zone; authorize the City Manager to enter into an Agreement with Livable Plans and Codes, Inc. to perform plan review and to certify plan compliance with the Height and Density Overlay Zone; increase Planning Department Budget, Professional Services in the amount of $7,560.00; Increase the General Fund $7,560.00
Consider approving the extension of the Transfer Station Operating Agreement with Republic Waste for a term of five (5) years, with certain contract amendments to add a "Termination for Convenience" clause, a waiver of the CPI increase for the first year, and a reduction of minimum tonnage requirements. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney.
Discuss and consider for action authorizing the Mayor and City Manager to cosign a letter in concert with other Bay Area Houston cities and counties, to President Barrack Obama, requesting the administrative delay of premium increases for pre-FIRM and grandfathered properties (severe repetitive loss notwithstanding).
Discuss and consider for action the public health and safety issues at Settegast and 11 Mile Road and Hershey Beach and current city ordinances regarding the same. (Robb/Rosen)
Discuss and consider for action giving the City Manager direction on paving Seawall Boulevard. (Rosen)
Discuss and consider the Council meeting schedule for the remainder for 2013 to reschedule meeting dates in conflict with the National League of Cities Conference in November. (Robb/Tarlton)
Discuss and consider for action a District 6 neighborhood project to address issues with multiple storm sewer pipes at Lake Madeline. (Robb/Rosen)
Discuss and consider for action any Discussion Item listed on the Regular Agenda of October 17,2013.
Discuss and consider for action any Executive Session item listed on the October 17, 2013 Regular Agenda.
DISCUSSION ITEMS A. City Attorney B. City Council 1. Water tap procedures (Rosen) 2. Budget and timeline for 80th Street water, sewer, and street repairs (Robb/Legg) 3. Replacement of water meters (Robb/Legg) 4. Report on the annual Texas Municipal League Conference (Rosen)
Oct 17, 2013 City Council
1. DECLARATION OF A QUORUM AND CALL MEETING TO ORDER 2. INVOCATION Rev. Lewis Simpson of St. John Missionary Baptist Church 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL 5. CONFLICTS OF INTEREST
APPROVAL OF MINUTES A. September 19, 2013 Special Meeting B. September 26, 2013 Regular Meeting
PRESENTATIONS/REPORTS OF COUNCIL, OFFICER BOARDS, AND CITY MANAGER A. Pursuant to Texas Government Code Section 551.415, the City Council may report on any of the following items: 1. Expressions of thanks, gratitude, and condolences 2. information regarding holiday schedules 3. recognition of individuals a. Extra Mile Day Proclamation 4. reminders regarding City Council events 5. reminders regarding community events 6. health and safety announcements
Discuss and consider for action authorizing the City Manager to engage Shelmark Engineering to assist with the appeal of the National Flood Insurance Program (NFIP) Preliminary Flood Maps with FEMA.
City Manager's Report 1. Capital Improvement Plan Status Sheets 2. Fiscal Year 2013 City Accomplishments Highlights 3. 51sl Street Status Update 4. Deputy City Manager and City Engineer Recruitments Update
COMMUNICATIONS Curtis Bordelon Vicki Sharp Arlene Criner Vernon Durmon Kasie Cole Margo Hernandez Jackie Simmons AND PETITIONS Claim #13-076 Claim #13-077 Claim #13-078 Claim #13-079 Claim #13-080 Claim #13-081 Claim #13-082
Consider for approval a Resolution of the City Council of the City of Galveston, Texas, approving and authorizing the Mayor to execute an agreement between the City of Galveston and Jim Schweitzer to serve as the Municipal Court Judge for a two-year term; providing for findings of fact and providing for an effective date.
Consider for approval a Resolution of the City Council of the City of Galveston, Texas, authorizing the City Manager or his designee to execute an Interlocal Governmental Agreement by and between the City of Galveston, Texas and the Galveston County Tax Assessor-Collector, relating to motor vehicle registration refusal pursuant to Section 702.003 of the Texas Transportation Code; providing for findings of fact and providing for an effective date.
Consider for approval an Ordinance of the City of Galveston, Texas, amending 'The City of Galveston Zoning Standards 1991", "Special Historical District Regulations", Section 29-80 (c)(3), "Qualifications" Section 29-80 (i), "Demolition" and Section 29-80 (m)(6), "Design Standard"; Planning Case Number 13ZA-05; making various findings and provision related to the subject.
CONSENT ITEMS The following items shall be considered for action as a whole, unless one or more Council Members objects: A. Consider for approval of the designation of Texas Department of Corrections Darrington Unit (TCI Department) as a provider for the supplying of the tire recapping service, not to exceed $60,000 annually. The funding sources will be the City and Transit Garage Parts and other Contracts Account. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. B. Consider for approval of the designation of Heil of Texas as a sole source provider for the supplying of parts and services to the Municipal Fleet Facility for the repairs made to the Refuse Division Trucks, not to exceed $140,000 annually. The funding sources will be the Garages Parts and Outside Vehicle Repair Accounts, not to exceed Page 2 of 8 $140,000 annually. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. C. Consider for approval of the designation of Texas Bus Sales (El Dorado OEM) as a single source provider for the supplying of some required dealer parts and services to the Island Transit Garage for the repairs made to the transit buses, not to exceed $30,000 annually. The funding sources will be the Transit Garages Parts and Outside Vehicle Repair Accounts. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. D. Consider for approval of the designation of Gillig (Gillig OEM) as a sole source provider for the supplying of some required dealer parts and services to the Island Transit Garage for the repairs made to the Transit Buses, not to exceed $140,000 annually. The funding sources will be the Transit Garages Parts and Outside Vehicle Repair Accounts. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. E. Consider for approval of the designation of Hall-Mark Fire Apparatus (E-One OEM) as a single source provider for the supplying of some required dealer parts and services to the Municipal Fleet Facility for the heavy duty repairs made to the Fire Department Fleet, not to exceed $60,000 annually. The funding sources will be the Garages Parts and Outside Vehicle Repair Accounts. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. F. Consider for approval of the designation of Chastang - Bayou City Ford (HD Auto Car OEM) as a single source provider for the supplying of some required dealer parts and services to the Municipal Fleet Facility for the repairs made to the larger heavy duty fleet, not to exceed $60,000 annually. The funding sources will be the Garages Parts and Outside Vehicle Repair Accounts. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. G. Consider for approval of the designation of Brookside Equipment (John Deer OEM) as a single source provider for the supplying of some required dealer parts and services to the Municipal Fleet Facility for the repairs made to the John Deere tractors, front end loaders, and backhoes, not to exceed $30,000 annually. The funding sources will be the Garages Parts and Outside Vehicle Repair Accounts. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. H. Consider for approval of the designation of Classic Auto Plex (Ford-GM-Toyota OEM) as a single source provider for the supplying of some required dealer parts and services to the Municipal Fleet Facility for the light duty repairs made to the city fleet, not to exceed $60,000 annually. The funding sources will be the Garages Parts and Outside Vehicle Repair Accounts. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. I. Consider for action authorizing the City Manager to release payment to Accela Inc. in the amount of $68,519.72 for the maintenance and support services of the permitting, Page 3 of 8 compliance, storm assessment, and parcel management software. Funding source is Planning Software Licenses Account, CDBG 915104 Computer Software Account, and Public Works Various Software Accounts. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. J. Consider for approval the renewal of the annual GIS System Maintenance Contract for $16,600.00. The funding sources will be the Technology Services Maintenance Contracts Account, the Public Works Other Contracts Account, and the Planning Software Licenses Account. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. M. Consider for approval the purchase of replacement PCs for the Finance Department. The total cost is $17,682.00 and was budgeted in the 2013-2014 Budget. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. N. Consider for approval the purchase of new PCs for the Customer Service Utility Billing Department. The cost is $15,062.00 and was budgeted in the 2013-2014 Budget. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. O. Consider for approval the payment to "L-3 Mobile Vision" for the maintenance agreement of the Police Department's in-car video systems. The cost of the maintenance agreement, for one year, is $22,176.80. The funding source is the Maintenance Contracts line item of the Police Department budget. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. P. Consider for approval the sole source purchase from Badger Meter for various water meters and Orion Transmitter combinations that currently work with the meter system installed with the City throughout the fiscal year in an amount not to exceed $300,000.00. The funding source is the Municipal Utilities Distribution and Collection Minor Equipment Account. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. R. Consider for approval authorizing the award to second lowest bidder (RFP #12-13¬009) from Parish and Parish, the contract landscaping services for the Water and Wastewater Facilities. The annual cost is $149,580.00. The funding source is 50% Wastewater Treatment and 50% Supply Lot Maintenance Accounts. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. S. Consider for approval increasing the award to T-Construction, to replace the city's fire hydrants in conjunction with city crews. The estimated increased cost for this project is $500,000.00. The funding source is the Water Improvement Fund. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney. T. Consider for approval Change Order #2 from Boyer Inc. for the 30" Water Line Repair. The cost is $79,569.00. The funding source is the Water Improvement Fund. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney.
Consider for approval the renewal of the Altura - Phone Switch Maintenance Contract for $34,000.00. The City maintains a maintenance contract on this system. This contract provides us with all emergency and non-emergency repairs on the system in case of failure. This contract also provides 8 free hours of remote phone support per month, and replacement phones for ones that break due to wear and tear. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney.
L. Consider for approval engaging Tradition Energy to perform electricity procurement advisory services and assistance with pricing, contractual review and negotiation of contract terms and conditions for electrical service for the City of Galveston. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney.
Consider for approval the use of the cooperative purchasing contract through the State of Texas TXSmartBuy System from Toter Incorporated for the purchase of EVR 1 Series 96 Gallon Automated Rollout Garbage Carts and repair parts in an amount not to exceed $75,000.00. Funding source is the Sanitation Division Other Contracts Account. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney.
Consider for approval the funding of the Project Development Agreement from Johnson Controls, Inc. The cost shall not exceed $127,000.00. The funding source is the Water Improvement Fund. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney.
Discussion and Action to authorize the acceptance of $7,560.00 from Jaland LLC to cover the cost associated with professional services related to the review of plans as required by the Application and Approval Process Guidelines of the Height and Density Overlay Zone; authorize the City Manager to enter into an Agreement with Livable Plans and Codes, Inc. to perform plan review and to certify plan compliance with the Height and Density Overlay Zone; increase Planning Department Budget, Professional Services in the amount of $7,560.00; Increase the General Fund $7,560.00
Consider approving the extension of the Transfer Station Operating Agreement with Republic Waste for a term of five (5) years, with certain contract amendments to add a "Termination for Convenience" clause, a waiver of the CPI increase for the first year, and a reduction of minimum tonnage requirements. Authorizing the City Manager to execute all necessary documents upon final approval by the City Attorney.
Discuss and consider for action authorizing the Mayor and City Manager to cosign a letter in concert with other Bay Area Houston cities and counties, to President Barrack Obama, requesting the administrative delay of premium increases for pre-FIRM and grandfathered properties (severe repetitive loss notwithstanding).
Discuss and consider for action the public health and safety issues at Settegast and 11 Mile Road and Hershey Beach and current city ordinances regarding the same. (Robb/Rosen)
Discuss and consider for action giving the City Manager direction on paving Seawall Boulevard. (Rosen)
Discuss and consider the Council meeting schedule for the remainder for 2013 to reschedule meeting dates in conflict with the National League of Cities Conference in November. (Robb/Tarlton)
Discuss and consider for action a District 6 neighborhood project to address issues with multiple storm sewer pipes at Lake Madeline. (Robb/Rosen)
Discuss and consider for action any Discussion Item listed on the Regular Agenda of October 17,2013.
Discuss and consider for action any Executive Session item listed on the October 17, 2013 Regular Agenda.
DISCUSSION ITEMS A. City Attorney B. City Council 1. Water tap procedures (Rosen) 2. Budget and timeline for 80th Street water, sewer, and street repairs (Robb/Legg) 3. Replacement of water meters (Robb/Legg) 4. Report on the annual Texas Municipal League Conference (Rosen)